Email signature management tool, feature by feature
The full grid, grouped by the part of the job each feature belongs to. Every line describes what the product does today, and the plan that includes it is named where it matters.
Templates and brand
Design once, render everywhere
- Twelve layouts: stacked, two columns with a divider, compact with the logo on the left, wide with a banner, and eight more for denser or lighter blocks.
- Brand editor for logo, accent colour, typeface, line spacing and maximum signature width.
- Table-based HTML output, which is what mail clients render predictably, with inline styles and no external stylesheet.
- Dark mode handling, so a dark logo does not disappear against a dark background in Outlook or Apple Mail.
- Image hosting for logos and banners, served at the sizes mail clients expect, including two-times assets for high-density screens.
- A short mobile variant of every template set.
- Template sets per brand or entity, on Business and above.
Directory fields
- Map name, job title, department, phone, mobile, office, photo and pronouns to template tokens.
- Missing fields collapse their own line instead of leaving a gap or a visible token.
- Per-person overrides for the cases a directory cannot express, such as a second qualification after a name.
- Field changes flow through on the next rollout, so a promotion is a directory edit, not a design task.
Deployment
Groups, rollout and rollback
- Groups by department, office, country, entity or an explicit list.
- Deploy to one group at a time, or to everyone, from the same screen.
- Per-person preview before deployment, in Outlook, Gmail, Apple Mail and mobile.
- Rollout history with who changed what and when: 30 days on Team, 12 months on Business, 24 months on Scale.
- One-click rollback of a template set to any earlier version.
- Reply-aware signatures on Business and above: the full block on the first message, a short one on replies.
- Mobile enforcement for iOS and Android mail apps on Business and above.
- API and webhooks for joiner, mover and leaver events on Scale and above.
Platform coverage
- Google Workspace, including Gmail on the web and org unit structure.
- Microsoft 365, including Outlook on Windows and Mac, the new Outlook and Outlook on the web.
- Exchange Online, alongside your existing mail flow rules if you keep them.
- Both platforms in one account, which is the normal state of a company after an acquisition.
Marketing and compliance
Banner campaigns
- Scheduled start and end dates, so a campaign expires by itself.
- Targeting per group, so a recruiting banner goes out from the teams that are hiring.
- Click tracking per campaign, to see whether company email is a channel worth using.
- Ten campaigns at a time on Business, unlimited on Scale.
Disclaimer rules
- One company-wide disclaimer block on Team.
- Multiple rules by country, entity and department on Business and above.
- Text held centrally, so a wording change from legal is one edit.
- Rollout history as the record of when a rule was applied and to whom.
Roles, approvals and the audit trail
- Separate roles: marketing edits banners, IT owns templates and deployment.
- Approval workflow before a template or banner goes live, on Scale and above.
- Admin seats: 2 on Team, 6 on Business, 20 on Scale, unlimited on Enterprise.
- SSO with SAML and user provisioning with SCIM on Enterprise.
- Audit export and a choice of data residency on Enterprise.
- Scoped permissions in your own tenant, revocable by you at any time.
- Message bodies are never read, never stored and never routed through us.
Where to read more
- Email signature management software, the category explained.
- How centralized email signature management works, the three steps of a rollout.
- Email signature banners for the marketing side.
- Email disclaimer software for the compliance side.
- Email signature software pricing for what each plan includes.